Virtual board meetings are a time-saving and convenient way to meet and discuss important issues facing your non-profit organization. They remove the hassle of traffic, cancellations or delays in travel. They allow you to schedule meetings for the convenience of your board members without interrupting their work. Furthermore, they allow you to attract and keep individuals regardless of their geographic location, which expands your options for recruitment and broadens your board’s composition.
However, despite the advantages of virtual board meetings, there are still a few issues with them. The first is keeping your attendees interested. Without the social interaction and conversations that are typically held in person, it could be more challenging to keep attendees focused. To combat this, create an agenda that has a clear structure and limit the time that discussion can take place.
It’s equally important to make sure that all how to run board meetings your attendees can be heard even if they aren’t able to take part in the discussion. Ask them to muffle their microphones if they’re not speaking, then turn it off it when they are ready to speak. Also, you can use an application for video conferences that can automatically record the audio and the visuals of the meeting, meaning that even those who aren’t tech-savvy can participate.
It is essential to have a software for managing boards suite that is secure for document storage that allows sharing annotating, archive and storage of documents prior to and during meetings. This will allow your board to quickly review and share important documents like governing documents, financial reports and other vital information. It will then be easy to create accurate and detailed minutes of the meeting.