A virtual dataroom offers a safe, secure environment to share documents and files during M&A with a variety of stakeholders. It enables users to review and comment on documents, share information with other members, keep track of activity and more. Its benefits include an easy-to-use interface as well as solid security and collaboration features and a cost-effective solution as compared to traditional storage options.
In a VDR, access is governed by permissions at the document or folder level and can be restricted to only download PDF versions or original documents with watermarks. Documents can be set to expire and you can track who downloaded what documents when. Administrators can “virtually” shred a document, or disable downloading rights if needed.
A great virtual data room will also offer a user-friendly and flexible platform that can be customized to your specific business processes, IT systems, and workflows. It should also permit investors data room drag-and-drop and customised folder structure, as well as a complete search function. It should also feature an audit trail as well as an easy-to-use tag system for files to ensure that all actions are documented.
The ideal open source virtual data room will come with an extensible API that allows integration with other applications and tools. It will also offer various customization options which include the ability to personalize your user interface. A strong security model will protect against insider threats. It will also conduct regular vulnerability scans, conduct infrastructure penetration tests and implement protection against denial of service attacks.